Requisitions (PSA RAPS)

Common Challenges in
Purchase Requisitioning

We know requisitioning from start to finish—and we’ve seen how automation adds efficiency and control to operations.

Why Manual Requisitioning Fails

Lack of Visibility

Difficult to track requisition status, approvals, and spending in real-time.

Inconsistent Approval Workflows

Approvals are often delayed, skipped, or applied inconsistently.

Duplicate or Lost Requests

Email or paper requisitions are prone to being missed or duplicated.

Limited Spend Control Accountability

Difficult to track who approved what and when.

Why PSA Requisitioning Works

Real-time tracking

Ensures full visibility into requisition status and expenditures.

Automated workflows

Enforce consistent approval processes and policy adherence.

Systemized Internal Controls

Prevents request duplication and ensures no requests are overlooked.

Budget oversight

Budget controls limit unauthorized or excessive purchases

Enter PSA RAPS
End-to-End Integrated Workflow

At PSA, we simplify complex procurement by delivering an integrated, automated workflow; built directly into Pronto Xi; that gives your team complete control, visibility, and auditability at every step

PSA RAPS provides a paperless, end-to-end requisition process that ensures:

Every request is validated and approved according to your Delegation of Authority (DoA) policy.
All procurement activity is tracked in real time; from requisition entry through to supplier expediting and warehouse receipt.

Each order progresses through a clearly defined series of status conditions

Extended Asset Lifespan: Proactive maintenance and traceability increase component longevity and ROI.

Improved Operational Efficiency Automated workflows reduce delays and keep critical equipment running.

Smarter Decision-Making: Access complete usage and repair history to inform strategy and planning.

Regulatory Compliance: Meet maintenance and reporting requirements with built-in audit trails and controls.

RAPS Features
Structured, Yet Flexible

PSA’s RAPS is designed with both structure and adaptability in mind. It offers a powerful feature set that can be configured to match your unique business needs and procurement workflows.

Our experienced consultants work closely with your team to implement a best-practice, systemised requisition process helping you optimise procurement efficiency, enhance vendor management, and maintain compliance across all levels of spend.

Requisition approval processing solution (RAPS)

💡 Power to order anything with control

Requisition Entry

RFQ Process

Dollar Based Approval Workflow

Budget & Unbudget Review

Requisition Categories

Document Management

Talk To Us

12 Levels of Approval hierarchies

📧 Email notifications sent at every step

Procurement review before approval process

12 hierarchical approval levels

Email notifications at each step

Acknowledge with notes or Approve

Approvals from your device

Full visibility and audit log for every change and approval

Talk To Us

Purchasing, Contract and Expediting Management

📦 Track, Manage and Master every order

Expediting

Contract Management

Goods Receipting

Automatic Replenishment

Shipment Costing

Duties & Freight Management

Talk To Us

Powerful Features, Built for Control

Take full command of your procurement process with a flexible suite of features designed to improve accuracy, visibility, and compliance; from document management to automated approval workflows. PSA RAPS helps you purchase with confidence, at scale.

Document Management

Raps is integrated with PSA’s cloud-based document management system we call DocReg.You can view every document related to a purchase order at the click of a button in Pronto.

Learn more

Requisition review

RAPS allows specific procurement officers to review a requisition before being routed through the approval hierarchy to prevent re-handling of

Learn more

Project cost tracking

Project managers can approve project-based orders to ensure proper allocation of costs to unique project cost centers to ensure that project

Learn more

Budget visibility

Review purchases against budgets at the time of approval With a single click, budgets by period, year to date and full year budget comparison are available

Learn more

12 Approval levels

RAPS authority tree is extended from the foundations of the PO officer tables in Pronto X to twelve (2) approval levels. The dollar limits for stock, non-stock

Learn more

Email notification

For every RAPS required action or status change email notifications are sent to users with full requisition details. Users are alerted to key developments such as

Learn more

RAPS Workflow

From request to fulfillment PSA ensures complete control, visibility, and automation every step of the way.

Requisition Initiation

Requisitioner

Submits a purchase requisition
Automatically notifies the Purchasing Officer

Purchasing Review & Quote

Purchasing Officer

Reviews the requisition
Requests supplier quotes if needed
Collaborates with requisitioner for revisions (if required)

Approval Workflow

Approving Officer

Receives requisition approval request
Reviews and either: Approves, Rejects, Acknowledges and escalates to next level if needed

Purchase Order Creation

Purchasing Officer

Converts the approved requisition into a Purchase Order (PO)
Sends PO to supplier via email

Fulfillment & Receipt

Supplier

Delivers goods or services Warehouse / Requisitioner
Receives stock or services
Updates system with goods receipt and service confirmation

Frequently Asked Questions

What is PSA RAPS?

PSA RAPS (Requisition Approval and Processing System) is an integrated Pronto Xi solution that adds approval hierarchy level sand workflow to the requisition process. It enables complex, multi-level approval hierarchies ensuring purchase requisitions are approved in accordance with your companies DoA before release to suppliers.

Why is RAPS suited to mining operations?

Our RAPS solution is built for environments where connectivity, remote and multi locations, standardization, and compliance are ongoing challenges. It supports remote sites with centralised approval which can be performed on devices and is fully integrated with Pronto.

Is RAPS linked to my ERP and Inventory System?

Yes. RAPS is built into Pronto as an additional module and is integrated with Pronto’s Inventory Management Module in real time.

Can approval structures be setup across sites and HQ?

Yes. Approval chains are configurable based on your Delegation of Authority policy, business rules and organisation structure irrespective of location. RAPS supports multi-tier approval hierarchy; including site managers, procurement, safety, and finance. Procurement officers can review requisitions before they progress for approval; ensuring early intervention and remediation and avoiding double handling.

How many levels of approval can we configure?

Up to 12 levels of hierarchical approval can be defined, based on user authority and requisition type. You can also separate stock vs non-stock approvals and apply specific dollar thresholds by role.

Can this system be used in remote or low-connectivity locations?

Yes. RAPs offers remote and offline entry and approval, allowing field teams to create and approve purchase requisitions without a live internet connection from their devices. Once reconnected, all entries sync to Pronto automatically.

Is RAPS mobile enabled?

Yes, the solution is mobile enabled and optimized for tablets and phones, especially for field teams who need a fast, intuitive interface in tough environments.

Can project managers approve requisitions tied to job costs?

Yes. The system enables project managers to review and approve purchases tied to their projects, helping keep projects on budget and ensuring accurate cost allocation.

Will users be notified about status changes?

Yes. Automated email notifications alert users at every step; including when a requisition is acknowledged, escalated, rejected, or fully approved. This ensures visibility and prompt action optimising the procurement process.

Are budgets visible during approval?

Yes. With a single click, reviewers can view budgets by period, year-to-date, and full-year targets directly within the requisition; enabling immediate budget validation before approval.

How does the system handle FIFO, vacation or sick leave delegation?

Users can delegate their approval role and limits to others during an absence. Delegation can include time limits that auto-expire, ensuring control returns once the absentee period ends.

Can we attach quotes and other supporting documents to a requisition?

Absolutely. You can upload and manage related documents to PSA’s integrated cloud based Document management system, DocReg. Documents are linked permanently to the respective purchase requisition and can be opened with a single click for approval, audit and future reference.

Does the system support multiple currencies?

Yes. RAPS supports multi-currency environments with no limit on the number of currencies included in the approval process. Limits and workflows can be defined per currency.

Join the Conversation

Stay ahead of the curve with real-world insights, tips, and stories from the frontlines of ERP in mining and beyond. Follow us on LinkedIn and join the conversation.