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Everything you need to power your business
Delivered by top industry professionals, our adaptable, scalable ERP solution can help you reduce costs, boost efficiency, and achieve full operational visibility.
Let’s talkA comprehensive, expert-built guide to Mining ERP created by PSA’s mining, finance, and operational specialists. Explore every essential ERP component, why it matters, and how leading mining companies use PSA to drive cost control, operational efficiency, and financial clarity.
Book a Mining ERP Strategy CallMining companies must juggle multiple high-cost, long-cycle projects simultaneously — exploration, tenement management, development, production, shutdowns, capital works and expansion.
Whether it's exploration, haul road development, site rehabilitation, or plant expansion, every initiative requires precise cost control, reporting, accountability, and approval tracking. Without a structured project costing framework, mining organizations are flying blind — unable to foresee and prevent budget overruns, track CapEx vs OpEx, or justify returns on major investments.
A mining ERP must enable granular cost attribution by activity, location, AFE, or asset. This ensures accurate variance reporting, live budget tracking, and early warnings on potential blowouts — all critical in an industry where a single project misstep can jeopardize financial and operational KPIs.
PSA enables full-spectrum job costing inside Pronto Xi, separating CapEx from OpEx in real time, integrating directly with the general ledger, and giving finance, operations, and procurement a shared view of project financials. Work breakdown structures, contractor variations and transfer to fixed assets are all part of the workflow — eliminating spreadsheets, dual entry, and reconciliation headaches.
Put simply: effective job costing turns project data into strategic control — and in mining, that's money.
Multi Level Parent Child Relationships
AFE Based Approval and Costing Structures
CapEx and OpEx Separation
Project Based Budgeting
Multi-Dimensional Cost Tracking
GL-Integrated Job Data
Variation Management
Live Cost-to-Complete Projections
Detailed Work Breakdown Structure
Aligns and Integrates with EPCs
Capture and Capitalisation of Acquisition and Expenditure to Fixed Assets
In mining, asset performance is operational performance. With millions tied up in mobile equipment, fixed infrastructure and processing plants, often operating in remote, high-impact environments, unplanned downtime becomes a six-figure problem fast. A reactive maintenance model isn't just inefficient; it’s risky, expensive, and unsustainable.
That’s why a modern ERP system must embed robust Enterprise Asset Maintenance (EAM) capabilities. Mining organizations need to track usage-based wear, monitor condition data, plan preventative maintenance and manage a complex mix of internal technicians, contractors, and spares, all from a centralized control point.
A mining-specific ERP like Pronto Xi, paired with PSA’s expertise, enables mining companies to automate preventive schedules, reduce emergency repairs, and extend asset life cycles. By integrating maintenance activities with inventory, job costing, and mobile work management, PSA ensures the operation knows what preventative maintenance is due and in-progress, what’s breaking, why, when, and how much it costs in real time.
From haul trucks to drill rigs to process plant to site power every asset gets treated as a value driver, not just an expense. That’s the power of EAM done right.
Integrated Equipment Registers
Preventive Maintenance (PM) Auto Forecasting and Scheduling
Predictive Condition Monitoring
Labor and Parts Forecasting
Work Order Management including mobility applications
Inventory Integration
Cost Tracking to the GL and Assets
Downtime & Uptime Reporting
All key asset KPI reports, such as MTBF/ Downtime/Uptime etc, and a multitude of other mining asset reports delivered real time in Pronto Xi Cognos Analytics
Mining companies operate across vast geographies, often with decentralized teams and high cost and volumes of supplier activity making manual AP processing a risk-laden bottleneck. Without automation, invoice delays, duplicate payments and visibility challenges can undermine vendor relationships and expose the operation to inventory and financial control issues.
Accounts Payable Automation enables mining organizations to manage this complexity with precision and paperless. Leveraging OCR (optical character recognition) technologies, embedded workflows, and automated digital document tracking and storage, AP teams gain full visibility from invoice receipt through to payment across departments, operations, locations and even continents.
PSA’s AP Automation solution, PSA AIR, is built natively within Pronto Xi, ensuring a seamless user experience. It eliminates the need for third-party applications and integrations, reducing cost, IT overhead, and training time. With PSA Air, teams gain a single interface in Pronto Xi to manage invoices, approve exceptions, and maintain data integrity across the entire Procure-to-Pay cycle.
By embedding PSA AIR AP Automation directly into the Pronto Xi ERP, mining organizations achieve faster processing times, reduced paper dependency, streamlined compliance, and real-time financial accuracy. This isn’t just operational convenience, it’s strategic control of working capital in an industry where supplier and cash-flow timing and accuracy are everything.
Three-Way Matching (PO-Invoice-Receipt)
OCR Scan and Load
Automated Processing Workflows
Touchless Invoice Capture
Paperless Processing
Duplicate invoice detection and fraud flagging
ERP integration with automated Posting to GL and Job Costing
Full Audit Trail
In mining, procurement isn’t just transactional, it’s strategic. Equipment, reagents, fuel, parts, and services flow through multiple sites, projects, and time zones. Without vendor management and integrated procurement, the operation faces risks like supplier delays, fraudulent spend, contract noncompliance and inflated inventory holdings.
An ERP that centralizes procurement, vendor relationships and document management is essential. It should support everything from requisition approvals and preferred supplier lists to contract-based pricing and vendor performance metrics. That way, procurement teams gain control, compliance and cost savings while operations stay focused on production.
With PSA’s mining-focussed Pronto Xi delivery and integrated cloud-based document management system, DocReg, buyers can align procurement and warehouse inventory with maintenance planning, production and project costing. This ensures stock availability meets actual needs on-time, not just a gut feel or safe over-stocked levels. Meanwhile, vendor onboarding, RFQs, PO approvals, and GRNs are handled through structured workflows, minimizing paper trails and maximizing audit readiness, with all documents automatically stored to PSA’s DocReg cloud storage as they are created or received.
Vendor management is no longer just about buying the lowest cost part, it’s about knowing who delivers on time, who aligns with safety and ESG standards, and who can scale with the mine’s growth. PSA empowers mining companies to turn procurement into a value lever, not a cost center.
Demand Forecasting and Planning
Mobile & Desktop Requisition Entry
Multi-level Approval Hierarchy
Budget Linked Purchasing Controls
Centralized Purchasing Across Sites
Full Visibility and PO Tracking
Integrated cloud-based Document Management
Full Audit Trail
In mining, poor inventory control doesn’t just cause costly disruptions to production or delays in preventative maintenance and increased downtime, it can severely hurt your bottom line which in-turn can impact guidances and investor confidence and even your share price and market value. When a critical part for a crusher, haul truck, or mill motor isn’t in stock, downtime escalates, contractors wait, and costs escalate. On the flip side, overstocking warehouses ties up millions in idle working capital and increases the risk of obsolescence and write-offs.
That’s why world-class inventory and warehouse management is critical and a non-negotiable for mining ERP.
A modern ERP Inventory and Warehouse function must support demand planning, rotable components and change-outs, multiple warehouse locations, automated reordering and efficient receipting and despatching, all with real time integration to maintenance, production, finance and procurement functions. The system should enable full visibility of all inventory, rotable items, critical spares, min/max levels and stock requirements and usage trends — not just at head office, but across the entire operation.
PSA delivers complete inventory and warehouse management fully integrated in Pronto Xi — allowing teams to manage all inventory levels and requirements effectively and efficiently. Add RF scanning, mobile stocktakes, and cycle counting, inventory accuracy and management is no longer a best guess — it’s system-generated and auditable.
With PSA’s focus and experience in mining with Pronto Xi’s class leading Inventory and Warehouse management mining organizations reduce unplanned downtime, avoid costly expediting and unlock millions in working capital. Because when every hour matters, knowing what’s on the shelf and where and despatching to teams on time is everything.
Bin-Level Tracking and Warehouse Hierarchy
Reorder & Min/Max Logic
Rotable Stock Management
Obsolescence & Slow-Move Reporting
Cycle Counting Tools
Multi-Site Visibility
Rotable part tracking and condition-based stock status
Serialized inventory movement logs
Automatic reorder calculation and Purchase Order creation
In mining, you can’t manage what you can’t see. With fluctuating commodity prices, escalating costs, tight margins and dynamic operating conditions, executives and site leaders need more than static reports — they need real-time, actionable insights drawn from across the business.
Unfortunately, many ERP systems still rely on outdated reporting tools that lag behind operations. This results in disconnected departments, reliance on building spreadsheet reports from multiple sources and downloads and ultimately costly delayed decisions — all of which introduce risk and erode confidence in the reports and numbers.
That’s why real-time reporting and business intelligence (BI) is a non-negotiable pillar of a mining ERP.
Pronto Xi comes with IBM Cognos Analytics embedded at its core producing real-time financial, KPI and Dashboard reports, with 2 Cognos licenses for every Pronto Xi license at no extra cost. Add to that PSA’s suite of pre-built mining reports, and mining organizations get instant visibility into key operational and financial KPIs and results. PSA reports include cost per tonne, downtime by asset, stock turnover, procurement cycle time, department cost and variance, project cost and variance to name a few. All reports and dashboards are interactive with drilldowns to provide deep information and insight, which run on the same reporting dataset as the core reports — not from separate and disconnected analytic tools.
Executives can now have immediate access to key decision-making information from a single source of truth across mines, regions, departments, and disciplines. Departments and teams have clarity into their data in real-time, anytime. From explosive costs, to haulage costs to maintenance costs and trends, slice and dice insights vertically and horizontally across the organizational data creates a culture of accountability and cost management..
In mining, decisions are only as good as the data they’re based on. PSA ensures the data is not just available — it’s live, its on-time, trusted, and delivered to the right people.
Real-Time Financial and KPI Reports and Dashboards
Embedded IBM Cognos Analytics BI
Operating and Project Insights and Forecasts
Variance Analysis and Budget Reporting
Live Drill-Through all the way through to Source Transactions
Mining companies operate across continents, countries, currencies, tax jurisdictions and legal entities — often simultaneously. A single mining group might own 30 legal entities, operate in four currencies, and report in two more — all whilst requiring consolidated financial accounts and visibility for both their functional currency and local country compliance and regulatory reporting in local currencies.
If your ERP’s general ledger can’t handle this complexity with simplicity and transparency, you’ll end up with endless Excel workarounds, delayed reporting, and major audit pain, and cost.
A mining-grade ERP must deliver rock-solid financial control with multi-entity and multi-currency capability built-in — not bolted on. It should support intercompany eliminations, consolidation adjustments, dual currency reporting, entity-specific GL charts or accounts and structures, and real-time hierarchical aggregation of financial performance.
PSA delivers all of this out of the box with Pronto Xi — with full GL segmentation (e.g., by region, site, department, or project), auto-generated inter-entity journals, auto-calculated foreign exchange gains/losses all with local reporting formats that satisfy both operational needs and statutory and regulatory demands. Whether your CFO is presenting to a Canadian board, an Australian compliance body or a global investor — the data’s clean, auditable, and ready to roll.
When finance doesn’t have to spend half the month reconciling disparate systems and produce accurate accounts and on time, leadership has confidence. That’s when mining companies scale fast, safe, and smart.
Multi-Entity Chart of Accounts
Multi-Currency Ledgers
Auto FX and Inter-Entity Transactions
Real-Time Consolidation
Custom Hierarchy Based Financial Statements
Full Transaction Based Audit Trail
In a mining environment, an effective and efficient procurement process can make or break operational momentum. Whether it’s ordering a replacement part for a critical asset or securing services for a shutdown event, delays in approval or uncontrolled spending can cost thousands — sometimes in dollars and sometimes in hours.
That’s why a robust purchase requisition and workflow engine is essential in a mining ERP.
Mining operations are complex, fast-moving, and geographically spread. A purchase requisition raised at a remote site must travel through multiple layers of operational, financial, and procurement review. Without structured workflows, this process becomes an administrative tangle — creating bottlenecks, approval ambiguity, and compliance gaps.
PSA’s RAPS, Requisition Approval Processing Solution, in-built in Pronto Xi with integrated cloud-based Document Management (PSA’s DocReg) enforces multi-tiered approvals, budget validation and full audit traceability — from originator to final Purchase Order. The system accommodates urgent order bypasses (with justification), supports mobile device authorization and integrates seamlessly with finance, project costing, inventory, and accounts payable modules.
This means no more chasing signatures or emails buried in inboxes, every requisition is visible, accountable, tracked and tied to a budget or job. For mining companies, it’s the difference between reactive buying and controlled, proactive supply chain execution.
Because when the right part is needed now, approvals can’t afford to wait — and controls can’t afford to be skipped.
Role-Based Approvals
Multi-tier workflow approvals with delegation
Attachment of specs, photos, and quotes
Budget Checks at Point of Request
Mobile-Ready Requisition Interface
Cloud-based Integrated Document Management
Workflow Audit Log
Attachment Support
Mining is an asset intensive industry, fixed assets aren’t just line items — they’re the back bone of the company, multi-million dollar machines. Haul trucks, mills, crushers, camps, processing plants — they are capital-intensive investments that define production capacity, compliance obligations, and financial valuation.
And yet, in many operations, fixed asset registers live outside the core ERP — disconnected from procurement, maintenance, and finance. That’s a problem.
A mining level ERP must account for the financial investment in the mining assets with an integrated fixed asset module that tracks the asset lifecycle from acquisition through depreciation to disposal — and aligns it all with your general ledger, project costing, and operational activity.
With PSA’s mining asset capitalization process Pronto Xi records assets starting from projects (AFEs), capitalized when acquisition is complete along with full capital cost, location, condition, supplier, finance, warranty and cost center details. Depreciation runs auto-post to the GL, maintenance schedules are linked to asset status, and disposals are handled with full audit trails. You get total visibility — financial and operational — over every shovel, pump, and skid.
Better still, PSA aligns your fixed assets with tax and compliance frameworks across jurisdictions, handling everything from asset revaluation to impairment and retirement — without workarounds or reconciliations.
In an asset intensive industry like mining, treating fixed assets as second class financial passengers is a strategic mistake. PSA ensures they’re fully mapped, fully valued, and fully working for you — every step of the way.
Operational-to-Financial Asset Sync
Automated capitalization from project module
Multiple Depreciation Books per Asset for tax and differential accounting standards
Automated Journaling
Asset Transfers, Improvements, Revaluations, impairments, adjustments and Splits
Asset Lifecycle Reporting
Full reconciliation of Fixed Assets to the GL
The mine doesn’t live at head office, it lives in the pit, the plant, the field, and the flight and four-hour drive to the site. And if your ERP doesn’t follow your people into those places, it’s not enabling your workforce, it’s slowing them down.
In mining, field teams aren’t at desks, they are constantly on the move, mechanics performing inspections, supervisors authorizing work orders, warehouse teams issuing parts, and safety officers logging incidents. Mobile enablement isn’t a luxury, it’s the key to operational continuity.
PSA mobile apps transform Pronto Xi into a true field-ready platform with apps tailored for mining workflows. Whether it’s raising a maintenance request from the haul road, signing off a goods receipt at a laydown yard, or approving a purchase requisition from your vehicle, it’s all handled in real time, with or without full connectivity.
This means no more chasing signatures or emails buried in inboxes, every requisition is visible, accountable, tracked and tied to a budget or job. For mining companies, it’s the difference between reactive buying and controlled, proactive supply chain execution.
In short? A connected workforce is a productive workforce and PSA brings the ERP to where the work actually happens.
Mobile Work Orders
Asset Lookup & QR Support
Photo Upload & Field Notes
Offline Functionality
Mobile Approvals
Real-time GPS location logging
Push notifications for critical approvals
Usage metrics by technician/device
In mining, the most valuable parts don’t get used once, they are refurbished and rotated through multiple assets multiple times. Components like engines, final drives, gearboxes, pumps, and cylinders move in and out of service constantly, undergoing repair, rebuild, and redeployment cycles that make traditional inventory systems throw in the towel.
Treating rotable components like consumable stock leads to cost misallocation, uncontrolled asset value, misplaced critical components and black holes in reporting. But when managed right, rotables become a strategic lever, reducing downtime, maximizing capital efficiency and extending equipment life.
That’s why rotable inventory tracking capability is not negotiable for a mining ERP.
PSA’s in-built rotable process delivers full lifecycle management of rotables inside Pronto Xi. Each unit is tracked by a unique serial number, with repair status, condition code, location and movement history. Whether it's installed, in repair, in transit to a third-party work shop or returned to the inventory warehouse, Pronto Xi knows exactly where it is, its repair costs, when it’s due back and its warehouse issue value.
Repairs are capitalized or expensed correctly, warranty claims are traceable and cost visibility follows the component, not just the transaction. PSA even ties rotables to equipment usage and maintenance events, enabling true cost-per-hour analysis and proactive forecasting.
In an industry where uptime is everything and rebuilds can cost six figures, managing rotables like royalty isn’t optional, it’s essential.
Serial Tracking of Components
Rebuild History & Condition Logging
Warranty Compliance
Refurbishment Cost Capture, Control and Reporting
Availability by Condition
Even the best ERP system is only as good as the team that implements it. And in mining, where every site, process, and piece of gear has its own unique complexity, generic consultants just won’t get it.
Mining companies need partners with significant industry experience who speak their language, understand their operations, and know how to configure ERP software around a mining business — not the other way around.
PSA is that partner, we are Mining Experts!
We just don’t drop software and disappear, we engage with your teams, walk your sites, challenge assumptions and tailor solutions that fit your operational reality and link back to your financial reporting. From AFE structuring to rotable tracking, from mobile enablement to contractor workflows, we know what mining needs because we live it.
Our implementation approach is templated, yet agile and built on decades of consultant experience and 100s of mining company implementations. We help you go live faster, at lower cost but without shortcuts and we stay with you through post-implementation go-live to ensure your teams use the system as intended and not work around it.
When on-going support issues arise, our support isn’t offshored or outsourced. You get real people, with real mining experience, with real Pronto Xi expertise and build real business partner relationships.
Because in mining your ERP isn’t just a piece of software, it’s a key mining asset and part of your infrastructure, just like your plant and buildings. And with PSA, you get a business partner that treats it that way.
Highly Experienced Pronto Xi and Mining Consultants
12-Week Rapid Deployment Program
Rapid deployment templates for mining modules
Mining-Specific Advisory
Structured training and knowledge transfer
Onshore Support with Named Contacts
Training Built for Miners
Lifecycle Partnership
Mining ERP provides an integrated platform for controlling finance, maintenance, inventory, procurement, projects, and reporting across mining operations. It improves visibility, standardizes processes, and reduces operational risk.
Key mining ERP features include project costing, maintenance management, inventory control, procurement, accounts payable automation, real-time reporting, fixed asset management, and mobile workforce enablement.
ERP centralizes data across maintenance, inventory, finance, and projects, enabling real-time insights, faster decision-making, and improved cost control.
Mining ERP must manage AFEs, rotable parts, maintenance-heavy assets, multi-site operations, decentralised teams, and complex cost attribution that manufacturing ERPs are not built to support.
Mining companies require ERP systems that separate CapEx and OpEx at the transaction level, ensuring clear AFE reporting, CIP reconciliation, and accurate cost attribution.
An AFE controls capital spending. ERP should support AFE approval workflows, budget tracking, cost commitments, variations, and real-time cost-to-complete analysis.
ERP provides real-time budget tracking, early variance alerts, committed cost visibility, and integrated CapEx/OpEx controls.
Mining ERP supports multi-currency transactions, revaluations, group reporting, and consolidated financial statements across international operations.
Enterprise Asset Maintenance (EAM) manages work orders, preventive maintenance, asset lifecycles, scheduling, inspections, and downtime analysis for mining fleets and processing plants.
ERP reduces downtime through preventive maintenance scheduling, condition monitoring, real-time parts visibility, and improved technician dispatch.
CMMS manages work orders; EAM integrates assets with finance, inventory, procurement, analytics, and lifecycle costing — essential for mining.
ERP standardizes purchasing workflows, manages vendor contracts, supports three-way matching, controls spend, and improves supply chain visibility.
Three-way match ensures that the PO, receipt, and invoice all align, preventing overbilling and supplier disputes.
Mining warehouses operate across multiple remote sites with high-volume, fast-moving parts, requiring strict bin-level tracking and timely data entry.
AP automation digitizes invoices using OCR, automates approvals, and integrates with ERP to eliminate manual entry and reduce processing time.
By automating invoice capture, enforcing structured approval workflows, and removing manual email-based processes.
Rotable parts move through repair loops and condition changes, making them difficult to track without ERP systems designed for rotable lifecycles.
ERP should track rotable condition, repair status, core returns, associated costs, and movements across sites.
ERP must integrate projects, procurement, and fixed assets to ensure proper capitalization, depreciation schedules, and compliance with audit requirements.
ERP must integrate projects, procurement, and fixed assets to ensure proper capitalization, depreciation schedules, and compliance with audit requirements.
PSA is a mining-specialized ERP consulting partner with deep expertise in Pronto Xi and operational mining processes across finance, maintenance, inventory, projects, and reporting.
PSA delivers mining-specific configuration, process design, training, data migration, governance, and long-term support using proven mining templates.
PSA’s Rapid Deployment Model accelerates ERP rollout using pre-configured mining modules, reporting packs, and standardized workflows tailored to mining operations.
By applying mining-specific best practices, workflow fit analysis, strong governance, and operational walkthroughs to ensure ERP aligns with real mining processes.
PSA provides continuous optimization, system reviews, workflow enhancements, reporting improvements, and advisory to ensure the ERP evolves with operational needs.
Delivered by top industry professionals, our adaptable, scalable ERP solution can help you reduce costs, boost efficiency, and achieve full operational visibility.
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